In many factories, the gate areas require mandatory control but lack adequate investment. We often see security personnel managing people and vehicles by using manual logbooks, paper cards, or other manual procedures, leading to lengthy processing times, inaccurate data, and difficulties in tracking data when accidents happen. Therefore, an automated system for controlling people and vehicles entering and exiting the factory is a necessary step as factories transition to a digital factory. Below are five of the biggest benefits that businesses receive when they deploy this solution.

I. Increased Processing Speed ​​Reduces Congestion at the Gate

With Automatic License Plate Recognition (ALPR) or Card/QR recognition technology, vehicles and people are authenticated upon approaching the gate. This results in:

• Vehicles do not have to stop for extended periods for security checks or manual inspections.
• Drivers are being directed to the correct area.
• Waiting times are being significantly reduced during peak hours.

As a result, traffic flow at the gate is smoother, preventing congestion that slows down delivery and receipt processes, especially at factories with a large volume of vehicles.

II. Reducing Human Errors Increases Consistency

When relying on manual checks, errors are unavoidable:

• Guards may incorrectly record license plates.
• Security personnel may miss information.
• Enter and exit times may be inaccurate due to different equipment.
• Security personnel may not be able to control exceptional cases.

An automated system for controlling people and vehicles will eliminate these risks, ensuring that all information about people and vehicles is recorded accurately and consistently. All this data will be updated and stored consistently, making it easy for the factory to assess the capabilities of transportation contractors, the quality of delivery, and the performance of gate staff.

III. Information Transparency – Easy Traceability

When a factory uses an automated system for managing people and vehicles entering and exiting, all data at the gate area will be stored in real time:

• Vehicle license plates
• Entering and exiting times
• Drivers and transport companies
• Allowed access areas
• Security guard’s handling log

Therefore, when management needs to check, they can simply access the system to see all the necessary information, including the driver’s and vehicle’s route, delivery and receipt times, and vehicle status. At the factory, this information is extremely important in case of complaints, disputes, or security incidents.

IV. Optimizing Operating Costs

Many factories maintain large security teams to handle the constant flow of vehicles, plus additional security personnel at warehouses and yards to inspect trucks and drivers entering/exiting goods. However, when factories implement automated access control systems for people and vehicles, businesses can:

• Reduce manual tasks such as handwritten records, license plate photography, and sending reports via app.
• Optimize the number of personnel at the gate: instead of 5-6 people as before, only 1-2 security guards are needed.
• Utilize manpower for higher-value monitoring tasks: improve the quality of safety inspections at the factory.

And most importantly, this system helps reduce costs arising from errors, lost records, or excessively long waiting times for trucks and drivers.

V. The Foundation for Expanding Factory Digitalization

For a factory that begins to consider digital transformation, access control is a crucial starting point on this journey. When data is digitized at the entrance gate, the factory can:

• Synchronize with warehouse, logistics, and transportation systems
• Connect with other security software such as Safety AI CCTV
• Monitor gate operational performance in real time
• Integrate AI technology to analyze and optimize the flow of people and vehicles at the gate.

Automated access control systems not only solve the problem of faster entry and exit but also contribute to building an optimal, safe, and transparent operational system. In the context of businesses accelerating digital transformation, this is the most obvious and readily apparent benefit. Schedule a demo today to learn about the i-AccessMaster access control system.

Contact i-Soft today for consultation and a hands-on experience with our solutions for your factory.