I. Why is it necessary to digitize the process of controlling drivers and trucks?
In factories, industrial parks and logistics warehouses, the entry and exit of drivers and trucks takes place continuously every day. However, most businesses still manage manually: record books, compare documents, confirm via phone or messaging apps (e.g. Zalo, Viber, etc.) This causes many problems:
- It takes a lot of time to check and confirm information
- It is difficult to trace when there is an incident related to the vehicle or driver
- Risk of errors, forged documents
- Congestion at the entrance gate is likely to occur, especially during rush hours
- Information is scattered, not synchronized between security – warehouse – operation – EHS
That is the reason why more and more businesses choose to completely digitize the process of controlling drivers and trucks.
II. What is the digitalization process at the factory gate?
The digitalization process at the factory gate uses technologies such as:
- Register via Web/app
- Quick check-in with QR code
- License plate recognition
- Driver facial recognition (FaceID)
- Manage appointment schedules & vehicle entry/exit
- Integrate weighing, barrier, camera systems
- Real-time data synchronization with security gate – warehouse – EHS – operation
- Real-time monitoring
All information is managed on a single system, helping the factory operate faster, more transparently and more safely.
III. The bottlenecks of the traditional driver control model
1. Manual recording is slow and prone to errors
Manual recording of gate logs makes data prone to errors, difficult to read, and difficult to find when tracing is needed.
2. Unable to control driver information
New drivers, strange drivers, outsourced drivers… security guards find it difficult to verify accurately.
3. Easy to cause congestion at the entrance gate
Just 3-5 vehicles arriving at the same time will cause the inspection process to be blocked, affecting the entire chain.
4. Data is not synchronized
Security records – inventory – system input operation → time consuming, data discrepancies.
5. Lack of evidence when there is an incident
No video, no log, no exact entry/exit time → difficult to assign responsibility.
IV. How does the digital solution for driver & truck control work?
Step 1 – Register home delivery/receipt information on the web/app
- Drivers register in advance at home
- Manage safety limits (watch videos, take tests)
Step 2 – Manage vehicles entering for delivery/receipt
- Camera automatically recognizes license plates, authenticates valid vehicles
- Automatically stores weight values, entry/exit information
Step 3 – Arrange vehicle slots automatically
- Optimize the efficiency of using automatic slots, in real time
- Monitor real-time list of upcoming vehicles for warehouse/loading area
- Drivers look up driver order online
Step 4 – Delivery/receipt history
- Store detailed information on entry/exit, registration
- Review detailed images
- Statistics on weight, number of vehicles by each object
Step 5 – Set up delivery and receipt plan
- Warehouse updates list of vehicles entered
- Automatically checks valid vehicles upon registration (license plate, code, time)
- Warehouse can change vehicles if damaged
V. Benefits of digitalizing the driver & truck control process
1. Reduce 40-60% of the time in and out at the gate:
- Drivers do not need to wait at the gate to do the procedures
- Security does not need to do manual procedures
- Safety department does not need to be trained at the factory
2. Prevent safety risks
- Security does not need to manually record information (check documents, take pictures of documents, save weight values, take pictures of vehicles, record time, …)
- Transparent process, reduce errors, automatic data storage
3. Reduce human resources at the gate area, manage vehicles entering and exiting the warehouse:
- Reduce workload, number of security guards at the waiting area and warehouse locations
- Make the most of the number of slots
- The warehouse can know what the upcoming vehicle is to prepare the goods
- Drivers can proactively view the order of the vehicle
4. Synchronize data between departments
- Warehouse – operations – security – EHS – logistics generally have the same data, no deviation.
- Fast, accurate statistics for departments
5. Increase driver & transport partner experience
- The warehouse actively manages the list of vehicles that can be picked up
- Avoid drivers making mistakes or vehicles still arriving
- Security does not need to check manually
VI. Practical application: i-AccessMaster – Comprehensive digital solution for factory gates
i-AccessMaster is a solution specifically designed for:
- Large factories with continuous vehicle inflow and outflow
- Warehouses, depots
- Industrial parks
- Logistics centers
Combined systems:
- Camera, Barcode Scanner
- Driver recognition by FaceID
- Manage appointment schedules & vehicle dispatch
- Integrate scales – barriers – LED panels
- Dashboard & real-time reporting
- Help businesses fully automate the process of controlling drivers and trucks.
VII. Contact i-Soft for advice on i-AccessMaster
Digitizing the process of controlling drivers and trucks not only saves time but also creates a more transparent, safe and efficient operating system. With a solution like i-AccessMaster, businesses can:
- Optimize productivity
- Reduce congestion
- Reduce safety risks
- Increase traceability
- Build a modern operating culture
